Weekly Manual Sync: Keeping Paper & iPad Notes Searchable with WriteScan

Japanese-language guide that lists a 90-minute weekend routine for manually syncing paper notebooks and iPad notes into WriteScan.

2025-10-31 Tags:

Overview

A weekly routine to manually sync paper and iPad notes into WriteScan, keeping everything searchable with minimal overhead.

Weekly flow (60–90 min total)

Collect (15 min): Shoot paper notes; export iPad pages as PDF/PNG.
Upload (20 min): Add to WriteScan (paper → iPad). Title Course_Week_Topic.
Tag (10 min): course, week, medium:paper/iPad, importance.
Summarize (15 min): One note with 3 highlights + 1 issue; link related notes.

Title & tag templates

Title: WeekXX_Topic (paper/iPad)
Tags: course:math, week:48, medium:paper, medium:iPad, priority:★
Projects: prefix PJ:Name to keep sorting stable.

Capture tips

Paper: shoot top-down, avoid shadows; outline light pencil in darker ink.
iPad: export white-background PNG (better OCR than transparent).
Keep to 3 images per note; push the rest to text bullets.

Review block

Check last week’s “one issue” is resolved; if not, tag carry-over.
Add deadlines at the top: Due: Nov 12 23:59.
Adjust line spacing/dark-light before long reads to reduce fatigue.

Stay consistent

Calendar a repeating “Weekly Sync” reminder.
If you miss a week, mark unsynced and merge two weeks next time.
Always produce a summary note—even when short—to keep searchability intact.

Weekend checklist (short)