Forgot Your Meeting Deck? 5-Minute Recall with WriteScan

Overview

A five-minute recovery plan when you forget printed decks. Back up before you leave, refresh right before the meeting, and keep tags consistent by project.

Before leaving (10 min)

1. Capture decks/whiteboard photos; title Project_Date.
2. First note: add text sections “Decisions needed”, “Takeaways”, “Stakeholders”.
3. Tags: meeting, project, date.

5-minute pre-meeting refresh

1. Filter by project and read the latest three notes.
2. Update decisions and TODOs in bullets; add color/emoji for visibility.
3. Missing pages? Shoot with your phone and add to the same tag.

During the meeting

• Fixed headings: “Minutes”, “Agreements”, “Issues”, “Owner/Deadline”.
• Add the date at the top of photos for better OCR.
• Always type speaker names for reliable search.

After the meeting (15 min)

• Move TODOs to the top with owner + due date.
• Add next agenda at the bottom; tag next for quick lookup.
• Trim edges before exporting as PDF for clarity.

Pitfalls & fixes

• Tag drift → Stick to project + date.
• Dark photos → Shoot under desk light, flat angle.
• No time to read → Set a 30-min reminder pre-meeting to review 3 notes.

Template (example)

# Decisions needed
- …

# Takeaways
- …

# Minutes
- …