No Printouts? Rebuild Meeting Memory in 5 Minutes with WriteScan

Why “No Materials” Hurts Your Credibility

Paper decks are bulky, email attachments are buried, and “give me a minute to find it” sounds unprepared. Storing printouts and hand notes in WriteScan means you can pull talking points instantly, even if the original paper stays on your desk.

Pre-Visit Workflow: Printouts + WriteScan = Hybrid Backup

1. Scan printouts with vFlat (optional but recommended): Flatten stapled docs, generate clean images you can annotate later.
2. Capture key notes in WriteScan: Meeting memo, whiteboard shots, to-do lists—save them with titles like “Client-X_Kickoff_2025-11-05”.
3. Tag aggressively: e.g. #Client-X #proposal #QandA.
4. Summarize in Markdown: Add bullet lists for agenda, concerns, and the one-liners you want to remember.

The Five-Minute Recall Routine

1. Search by keyword: “pricing objection,” “migration timeline,” etc. Tags narrow the list to a single client.
2. Skim the Markdown summary: Agenda → decisions → follow-ups. Highlighted lines keep your eyes on critical items.
3. Run through the self-Q&A: Keep prewritten answers for typical questions (“What about SLA?”). One glance restores confidence.

During and After the Meeting

• Jot new notes on paper if that’s fastest, then capture them with WriteScan right after the meeting.
• All scans—printouts, whiteboard shots, scribbles—live in one timeline, so you never wonder “Where did I write that?”
• Export Markdown to your CRM or team chat to brief colleagues without retyping.